2004 BOARD OF DIRECTORS MEETING SUMMARIES

December 2004 Board Meeting Summary

Reviewed ARC appeal for stained fence
Approved November Board meeting minutes
Reviewed December Annual Meeting minutes
Discussed proposal for secured access web site
Identified potential newsletter articles
Discussed tentative plans for combined concert/proxy in the park event before next year's annual meeting
Reviewed responses to reserve fund questions by prior auditor
Reviewed responses to date from Dogwood Brook residents concerning color of play structure in park
Discussed plans for meeting with representative of commercial owners
Discussed potential actions concerning perimeter fence repair
Discussed need to get committees rolling
Discussed potential involvement in UH School of Architecture playground design contest
Agreed to make site visit to view stained fence on appeal

November 2004 Board Meeting Summary

Approved September and October Board meeting minutes
Approved September and October Financials
Set assessment rate for 2005
Approved 2005 budget
Reviewed plans for annual meeting
Reviewed and approved swim team facility use request
Discussed use of sweep accounts for reserve and operating funds
Discussed potential action in reference to long term deed restriction violation
Approved meeting schedule change for first quarter 2005
Conditionally approved partial irrigation repair request
Discussed potential cost of rain sensor installation and tennis court resurfacing
Agreed to post meeting summaries in consolidated location on web site

October 2004 Board Meeting Summary

Rescheduled Annual Meeting
Allocated funds for door prizes
Agreed to solicit commercial owner involvement
Called special Board meeting to discuss budget and 2005 assessment
Reviewed final audit for 2001, 2002
Discussed lightning protection for pool
Discussed fence repair options, agreed to interview alternative contractor
Reviewed inventory of fence and sidewalk repair needs
Deferred sidewalk repair needs due to aggregate shortage, cost increase
Discussed potential increase in assessment fees

September 2004 Board Meeting Summary

Approved August Board meeting minutes
Approved August Financials
Reviewed draft of 2005 budget
Directed re-inventory of priority concrete fence repair needs
Discussed mailbox pad maintenance responsibilities
Quotes to be obtained for sidewalk leveling and rain sensors
Reviewed projected reserve fund expenditures
Scheduled budget workshop
Finalized plans for Annual Meeting
Approved Bay Knoll greenbelt drainage repairs
Approved trash can and picnic table replacement
Approved budget amendment moving funds from landscape contract to landscape repairs
Tabled newsletter proposal
Approved re-painting the Dogwood Brook play structure with input from adjacent homeowners for color choices

August 2004 Board Meeting Summary

Declined use of tennis courts by private instructor
Declined request for variance concerning fence height
Approved minutes of July Board meeting
Reviewed bids for drainage work, Bay Knoll greenbelt
Finalized scope of drainage repair, revised specifications to be re-bid
Added description of bylaw changes to newsletter
Reviewed and approved audit bid
Approved July financial reports
Reviewed and finalized proposed Bylaw amendments for vote of membership
Planned September Annual Members Meeting
Defined Meeting notice and proxy contents, appointed Nominating Committee
Reviewed preliminary draft of 2005 budget

July 2004 Board Meeting Summary

Approved June Board meeting minutes
Approved June Orientation Meeting notes
Approved June Financials
Discussed and calendared short term goals
Discussed potential By-Law amendments for vote at the September Members Meeting
Discussed importance of committee charters, researching existing committee guidelines
Reviewed first draft of bidding policy
Reviewed Management Report
Reviewed and approved proposals for re-keying pool facilities due to vandalism and unauthorized access
Directed management to obtain additional fence repair bids for the Mabry Mill pool
Discussed replacement of benches and trash cans in various locations -- management to submit inventory and estimated cost
Reviewed draft of July newsletter
Approved funding for newsletter print and mailing

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