2005 BOARD OF DIRECTORS MEETING SUMMARIES

Combined November/December 2005 Board Meeting Summary

Heard owner input regarding nuisance activity
Approved Oct minutes
Approved Oct and Nov financials
Approved reimbursement request CLC Blvd. utilities
Approved scheduling a member's meeting to vote on Special Assessment
Approved rescheduling 2005 annual meeting
Approved scope of work and tentative calendar for fence committee
Requested updated proposal from fence contractor
Reviewed committee report on park design contest
Heard updates on sale of CLCCA golf course and cable installations by SBC
Discussed ARC guidelines for front yard trees
Reviewed options for playground equipment repair at Dogwood Brook park

September 2005 Board Meeting Summary (met October 6)

Approved August meeting minutes
Reviewed August Financials
Approved filing of amended and restated ByLaws
Set tentative date for rescheduled Annual Meeting
Reviewed deed restriction violations
Approved park design contest publications
Scheduled garage sale for second weekend in November
Reviewed property value report from insurance company
Reviewed budget draft for 2006
Discussed need for revised collection policy
Approved amended deed restriction enforcement policy
Reviewed options for storm damaged fence repair

August 2005 Board Meeting Summary

Approved July meeting minutes
Approved July Financials
Approved revised financial reports due to revised budget spread
Reviewed plans for Annual Meeting
Appointed Fence Committee Chair
Reviewed budget draft for 2006
Reviewed draft deed restriction enforcement policy
Reviewed property insurance values
Approved resolution for transfer of investment funds

July 2005 Board Meeting Summary

Heard appeal for approval of front door replacement, storm door installation, and fence relocation
Discussed homeowner's request for fence across front of home
Approved June meeting minutes
Approved May and June Financials
Approved revised financial reports due to revised budget spread
Appointed Nominating Committee Chair
Reviewed revised deed restriction enforcement policy
Approved purchase of equipment and supplies for chinch bug treatment by groundskeeper
Reviewed topics for the next newsletter
Recapped Concert in the Glen, expressed appreciation to James Butler for fantastic job
Reviewed insurance values

June 2005 Board Meeting Summary

Met with legal counsel
Heard appeal for approval of fence
Approved May meeting minutes
Reviewed May Financials
Revised budget spread
Recapped Town Hall meeting
Issued Fence Committee scope of work
Approved underwater light repairs at Oak Chase pool
Reviewed pool party policies
Set time frame for annual meeting
Appointed nominating committee
Approved change of phone information on Crime Watch signs
Discussed insured property values

May 2005 Board Meeting Summary

Heard overview of plans for Concert in the Glen
Heard complaints concerning pool party fees
Approved April meeting minutes
Approved April Financials
Confirmed approval of investment tool changes
Reviewed plans and newsletter article concerning Town Hall meeting
Rejected request from contractor to change landscape service day
Discussed landscape service concerns
Received complaint concerning tennis lessons
Approved tree removal proposal
Declined terrorism insurance, reviewed insured values
Confirmed email votes

April 2005 Board Meeting Summary

Heard presentation concerning banking options
Approved March Board meeting minutes
Approved February and March Financials
Reviewed the budgeted income spread for the year
Approved redistribution of investment accounts for higher interest
Approved preliminary plans for a July 2nd concert in the park
Approved a fence repair proposal from Allen Constructors
Approved preparation of a fence replacement plan presentation
Approved scheduling of a Town Hall Meeting to present fence plans
Approved domain name renewal for 5 years
Reviewed updated information concerning the park design contest
Allocated up to $2500 per park, 3 parks, for contest funding
Approved restriping the basketball courts
Confirmed votes taken via email
Approved proposal for 2004 audit and tax return
Approved payment for prior year audit services
Approved link from Pineloch web site to Save CL Golf Course site
Approved request to allow Clear Brook High School diamond shaped "B" to be painted on curbs as a Booster Club fundraiser for Project Graduation

March 2005 Board Meeting Summary

Reviewed proposal for park design contest
Reviewed proposal for replacement of perimeter fencing
Approved February Board meeting minutes
Approved January Financials
Directed solicitation of bids for total fence replacement
Directed solicitation of bid for modified fence repair specifications
Approved landscape design for Bay Knoll pool
Reviewed 12 month calendar
Reviewed pool furniture needs
Approved funding for windscreen replacement
Approved transfer of funds from CD to interest bearing account upon maturity
Discussed resident request for concert in the park, scheduled follow-up
Identified April agenda items
Conditionally extended 4th Thursday meeting date

February 2005 Board Meeting Summary

Received comments reference maintenance of rental properties
Heard presentation concerning potential perimeter fence replacement
Denied appeal for fence exceeding 6 feet in height
Approved January meeting minutes
Approved revised December Financials
Approved swim team picnic date change
Reviewed new state pool regulations
Discussed request for pool phones
Reviewed 12 month calendared capital expense plans
Directed solicitation of bids for restriping the basketball courts, replacement of a portion of the perimeter fencing with a new product, and for straightening a portion of the perimeter fencing
Established a timetable for referral of exterior maintenance violations to the attorney for legal action
Established a timetable for completion and filing of revised Bylaws
Reviewed plans for landscaping at Bay Knoll pool
Reviewed plans for a spring garage sale
Reviewed the draft of the March newsletter
Discussed the need to replace the Christmas decorations
Discussed weed control in the common areas
Reviewed deed restriction inspection procedures

January 2005 Board Meeting Summary

Denied fence variance request
Elected officers
Approved December Board meeting minutes
Approved November and December Financials
Approved mosquito contract renewal
Approved amendment to ARC Guidelines for painting
Approved color scheme for Dogwood Brook playground
Approved prioritized perimeter fence repairs
Discussed other fence repair options
Approved funding to relandscape Bay Knoll pool
Approved funding to repair wiring at Penn Hills tennis courts
Approved replacement of dri-deck in pool restrooms
Approved replacement of wiring for underwater light at Oak Chase pool
Conditionally approved 2005 pool schedule
Approved funding for sidewalk leveling
Referred proposal for design contest to Parks Committee

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