PCA COMMITTEES

Architectural Control Committee
     Michael Henry     n/a email: Click here to email Michael Henry

Bid Policy Committee
     Clayton Marcelle     n/a email: Click here to email Clayton Marcelle


By-Laws Committee
     Shirley Hammond     n/a email: Click here to email Shirley Hammond

Commmunications Committee
     David Glover     n/a email: Click here to email David Glover

Finance Committee
     Clayton Marcelle     n/a email: Click here to email Clayton Marcelle

Parks & Grounds Committee
     David Glover     n/a email: Click here to email David Glover

Pool Committee
     James Simmons         713-480-6892     email: n/a

Reserve Fund Committee
     Clif Twaddle     n/a email: Click here to email Clif Twaddle

The above committees are open for membership. If you are interested, please contact the chairperson listed above.

Pineloch Perspective Committee
     Chairperson
          (vacant)              email:

     Editor
          Kathy Dooley/
Community Management
Solutions   281-480-2563     email: Click here to email CMSI

Committee Charters

Preamble

Article IX of the BY-LAWS states that "The board of directors...shall appoint other committees as deemed appropriate in carrying out its purpose." Committees function to advise the Board.

I. Membership

The member of the Board of Directors who has been designated by the Board as it's liaison to the committee will, at the discretion of that Board member, serve as Chairperson of the committee.
Membership is open to all voting memebers of the association. Ideally, but not necessarily, each of the component subdivisions of the community association would be represented on each committee.
Members will be appointed to the committee at the discretion of the member of the Board of Directors who serves as the Board's liaison to the Committee.
Membership in a committee must be renewed upon a yearly basis and will be extended solely at the discretion of the member of the Board of Directors who chairs the committee. Membership in any committee will be forfeited automatically when the member has missed, consecutively, three regularly scheduled meetings. Any member may also be removed from a committee at any time with or without cause by the Board.

II. Responsibilities of Committees

Each committee shall:

A. When directed by the Board, study issues, reach a consensus, (defined by a majority vote of the total membership of the committee) and make written recommendations to the Board.
For the sake of efficiency, communication, including the conveyance of reports between committees and the Board or between committees and the Houston Community Management Services are to be conducted through the Board's liaison to the committee.
The minutes of all meetings of all committees will be recorded. The minutes should include the names of all members attending, the topics discussed and any recommendations to the Board of Directors.

B. Disseminate to the general membership of the association actions being considered or taken by the Board.

III. Specific Responsibilities of Particular Committees

A. Architectural Control Committee
1. Scope and Responsibilities:
The Architectural Control Committee ("ACC") is appointed by the Pineloch Community Association Board of Directors ("Board") and reports directly to the Board. The purpose of the ACC is to centralize architechtural control of the neighborhood to enhance, ensure, and protect the attractiveness, beauty, and desirability of the area as a whole while at the same time allowing compatible distinctiveness of individual developments in the area.
The ACC shall ensure that all applications for changes, alternations, additions, or deletions to property in the community are in compliance with both the Restrictions in Use contained in the Declarations of Covenants, Conditions and Restrctions (DCC&R'S) for the neighborhood and the Architechtural Guidelines established for the neighborhood.
The ACC will consist of a minimum of three members appointed by the Board. Appointments of the ACC members will be done by the Board interviewing volunteers.

2. Procedures:
The ACC will review submitted plans for exterior modifications and working through the management company, make periodic and inspections of the work in progress to ensure timely completion and conformity with approved plans and the DCC&R's.
The ACC shall meet to review plans for alterations at least every three weeks. Plans shall be approved or rejected, subject to the governing documents and guidelines. When a set of plans is rejected by the ACC, the applicant will be informed of the reason(s), any changes that could be made to facilitate approval of the plan, and their right to appeal the ACC's decision to the Board. When an appeal is made the Board may (a) uphold the rejection of the plans, (b) approve the plans, or (c) return the plans to the ACC with questions and or comments for consideration.

3. Guidelines:
The disposition of applications submitted to the ACC shall be determined in accordance with the Guidelines for ACC that were approved by the Pineloch Board of Directors on 20 April 1992. The guidelines are contained herein in Appendix A.

B. Communications Committee
The Communications Committee shall:

Publish the community newsletter Pineloch Perspective. This shall be the specific responsibility of the Newsletter subcommittee.

Arrange publicity for community events.

Welcome new residents. Prepare and distribute introductory package containing an information booklet and summaries of governing documents, ACC regulations, etc.

C. Newsletter Subcommittee

The Guidelines for the "Pineloch Perspective" Community Newsletter are as follows:

Purpose:
The primary purpose of the newsletter is to inform PCA residents of actions taken or to be taken by the PCA Board of Directors (BOD). In addition, the newsletter may cover topics germane to PCA membership, including but not limited to:

a. Deed restrictions.
b. ACC Guidelines, bylaws and/or policies.
c. Proxy, ballot and notice for elections.
d. Warnings to PCA members who have delinquent maintenance fees.
e. Schedule of heavy waste pickups.
f. Other areas of interest, such as construction, entrance groundskeeping, park hours, hours and days of swimming pool use, etc.
g. News from committees.
h. Events scheduled to occur on PCA common grounds.

Publication:
The newsletter will be mailed to each property address within the Pineloch community. All selected material collected by the Editor will be turned over to the publisher on or about the 10th of each month preceding the month in which the newsletter is published. The newsletter shall allow no more than 10 pages allotted for sold advertisements.

Funding:
The cost of the newsletter will be covered by the community association. Revenue from selling advertising space will offset these costs, with an expectation that advertising sales will cover printing, layout, and mailing costs.

Priority of Articles:
Editorial meetings will be held as needed prior to each deadline to discuss and assign articles to be included in the next edition.

a. PCA Board Communictions: The Board liaison will be responsible for all articles concerning Board information, whether written by that individual or another. This includes board meeting summaries, and any committee reports or information. Each newsletter will have an article written by an assigned Board member.

b. PCA Groups/Events: Article to be submitted or assigned.

c. School News/Events: A regular columnist will be responsible for gathering information and writing articles.

d. Clear Lake/Houston Events: Stories assigned as needed.

e. General Information/Features: Submitted by homeowners or assigned as needed. No letters to the editor will be published.

Staff Positions/Responsibilities
The newsletter staff will consist of volunteers from the community. A position may become a paid position by the approval of the Board of Directors. The staff will strive for accuracy in all stories and take care to check facts, especially dates and telephone numbers. Each staff member is responsible for submitting all copy before the deadline stated.

a. Board Liaison: The board liaison will act as the publisher of the newsletter. This individual will appoint staff positions from volunteers who are interested in a position, and set or change the responsibilities of each position as needed. The liaison is the line of communication between the staff and the Board of Directors. The Board of Directors through the liaison will have final authority on all decisions regarding the newsletter. The liaison and one other Board member will review a draft of the newsletter no less than two days prior to the printing.

b. Editor: The Editor reports directly to the liaison. The editor will be responsible for setting a meeting date for all staff members at least two weeks prior to the deadline date of each issue. The editor shall assign stories as needed for each issue. The editor shall proofread the entire newsletter for accuracy, spelling, and newspaper style. The editor shall consult with the layout manager to determine the placement of stories. The editor is responsible for getting all copy and revisions to the layout manager in a timely fashion for typesetting to be completed.

c. Layout Manager: The layout manager shall be in charge of typing and laying out stories and advertising. This individual will deliver rough drafts as needed to the editor for proofing, and then make the needed changes. A final draft will be given to the board liaison before a final copy is sent to the printer. The layout manager will be responsible for delivering the camera-ready final copy to Houston Community Management Services for printing or to its designated printer. This position requires the person to have access to a computer with desktop publishing capabilities and quality camera-ready printer. Expenses incurred such as paper and ink will be reimbursed by the association.

d. Advertising Manager: The advertising manager is responsible for selling the space allotted to advertising in each issue. The goal should be to sell enough advertisements to cover the cost of each newsletter. These responsibilities include contacting present and potential advertisers regarding purchasing space, maintaining records or sales and contracts, determining pricing for advertising, and forwarding all ad copy to the layout manager in a timely fashion. If advertising has access to desktop publishing equipment, the responsibility for typesetting the advertisements will fall to the ad manager rather than the layout manager. The advertising manager will advise the editor and layout manager of the paid advertisement sizes and special instructions for each issue. The manager will submit a complete report of money collected for each issue to the board liaison, and a list of advertisers' mailing addresses to the management company. All money will be turned over to the community's management company for deposit. All expenses incurred for mailing will be reimbursed by the Association.

e. Columnists and Staff Writers: The columnists will notify the editor of contents and approximate length of their columns prior to the deadline. Stories will be assigned to writers on an as needed basis. All stories and columns will be subjected to editing and deletion by the editor. All columnists should be made aware of this policy before the newsletter staff agrees to consider an article for publication. Standing columns in the newsletter will include: Crime Watch, School News, Bay Area Happenings, Management Company Notes, ACC Review and New Developments. Columns may be added or deleted as needed.

D. Pool Committee
The Pool Committee shall:

Ensure that the three swimming pools (Oak Chase, Mabry Mill and Redwood Bend) are managed, well-kept, and fully operational.

Review pool contract as necessary

Recommend pool repairs as necessary

Recommend improvements to pool area as necessary

Recommend the purchase of pool furniture as necessary

Distribute pool tags

Recommend changes to pool policy procedures as necessary

Comments and questions about the Pineloch Community Association may be emailed to the Management Company at CMSI.
Comments and questions about the PCA web site may be emailed to the site curator at . (NOTE: Be sure to put "PINELOCH" or "PCA" in the message subject line, so my spam filter doesn't kill it before I see it!)

Architectural Control Committee
	Michael Henry	n/a	email: Click here to email Michael Henry

Bid Policy Committee
	Clayton Marcelle	n/a	email: Click here to email Clayton Marcelle

By-Laws Committee
	Shirley Hammond	n/a	email: Click here to email Shirley Hammond

Commmunications Committee
	David Glover	n/a	email: Click here to email David Glover

Finance Committee
	Clayton Marcelle	n/a	email: Click here to email Clayton Marcelle

Parks & Grounds Committee
	David Glover	n/a	email: Click here to email David Glover

Pool Committee
	James Simmons	713-480-6892	email: n/a

Reserve Fund Committee
	Clif Twaddle	n/a	email: Click here to email Clif Twaddle

Pineloch Perspective Committee
	Chairperson
		(vacant)		email:

	Editor
		Kathy Dooley/ Community Management Solutions	281-480-2563	email: Click here to email CMSI

a.	Deed restrictions.
b.	ACC Guidelines, bylaws and/or policies.
c.	Proxy, ballot and notice for elections.
d.	Warnings to PCA members who have delinquent maintenance fees.
e.	Schedule of heavy waste pickups.
f.	Other areas of interest, such as construction, entrance groundskeeping, park hours, hours and days of swimming pool use, etc.
g.	News from committees.
h.	Events scheduled to occur on PCA common grounds.

a.	PCA Board Communictions: The Board liaison will be responsible for all articles concerning Board information, whether written by that individual or another. This includes board meeting summaries, and any committee reports or information. Each newsletter will have an article written by an assigned Board member.
b.	PCA Groups/Events: Article to be submitted or assigned.
c.	School News/Events: A regular columnist will be responsible for gathering information and writing articles.
d.	Clear Lake/Houston Events: Stories assigned as needed.
e.	General Information/Features: Submitted by homeowners or assigned as needed. No letters to the editor will be published.

a.	Board Liaison: The board liaison will act as the publisher of the newsletter. This individual will appoint staff positions from volunteers who are interested in a position, and set or change the responsibilities of each position as needed. The liaison is the line of communication between the staff and the Board of Directors. The Board of Directors through the liaison will have final authority on all decisions regarding the newsletter. The liaison and one other Board member will review a draft of the newsletter no less than two days prior to the printing.
b.	Editor: The Editor reports directly to the liaison. The editor will be responsible for setting a meeting date for all staff members at least two weeks prior to the deadline date of each issue. The editor shall assign stories as needed for each issue. The editor shall proofread the entire newsletter for accuracy, spelling, and newspaper style. The editor shall consult with the layout manager to determine the placement of stories. The editor is responsible for getting all copy and revisions to the layout manager in a timely fashion for typesetting to be completed.
c.	Layout Manager: The layout manager shall be in charge of typing and laying out stories and advertising. This individual will deliver rough drafts as needed to the editor for proofing, and then make the needed changes. A final draft will be given to the board liaison before a final copy is sent to the printer. The layout manager will be responsible for delivering the camera-ready final copy to Houston Community Management Services for printing or to its designated printer. This position requires the person to have access to a computer with desktop publishing capabilities and quality camera-ready printer. Expenses incurred such as paper and ink will be reimbursed by the association.
d.	Advertising Manager: The advertising manager is responsible for selling the space allotted to advertising in each issue. The goal should be to sell enough advertisements to cover the cost of each newsletter. These responsibilities include contacting present and potential advertisers regarding purchasing space, maintaining records or sales and contracts, determining pricing for advertising, and forwarding all ad copy to the layout manager in a timely fashion. If advertising has access to desktop publishing equipment, the responsibility for typesetting the advertisements will fall to the ad manager rather than the layout manager. The advertising manager will advise the editor and layout manager of the paid advertisement sizes and special instructions for each issue. The manager will submit a complete report of money collected for each issue to the board liaison, and a list of advertisers' mailing addresses to the management company. All money will be turned over to the community's management company for deposit. All expenses incurred for mailing will be reimbursed by the Association.
e.	Columnists and Staff Writers: The columnists will notify the editor of contents and approximate length of their columns prior to the deadline. Stories will be assigned to writers on an as needed basis. All stories and columns will be subjected to editing and deletion by the editor. All columnists should be made aware of this policy before the newsletter staff agrees to consider an article for publication. Standing columns in the newsletter will include: Crime Watch, School News, Bay Area Happenings, Management Company Notes, ACC Review and New Developments. Columns may be added or deleted as needed.